Band Notes – October 20

Here are some important upcoming events for the SHHS Band:

Football this Friday at Daniel Boone.  Call time will be at 5:30, load at 5:45 with a 6:00 departure.  Students should arrive with band pants and band t-shirts (guard warm-ups).  Please have eaten dinner.

All students are expected to volunteer for a job during our contest on the 25th.  Students have signed up for their job and will be expected to be on time to their shift.  Band call time for our performance will be at 8 pm in the bandroom.  Dinner will be provided for those students working during the dinner hour (TBA) in the cafeteria.  Students need to wear their band t-shirts and jeans with a light jacket for the evening.

For a full schedule of the show, select the Hilltopper Invitational tab at the top of the page.

Senior night will be October 31st against DB.  Seniors will be recognized at halftime after the show performance.  Parents will be recognized with their senior band member at this time.  More info will come as the date gets closer.

Our performance time for the Nov. 1st UTC contest has been set at 5:20 pm.  This is not a prelims/finals show – awards will be at 8:15.  We are competing in the largest class against nine other bands and 37 bands total.  Tickets for the event are $16 at the gate but we have 50 tickets that we can sell for $13.  If you want a ticket in advance, see Dr. V in the bandroom or send in $13 with your child (exact change or checks made out to SHHS Band Boosters please).  An itinerary will be posted next week – we look to be home around midnight.

Other important dates:

  • October 24 – Football at Daniel Boone
  • October 25 – SHHS Hilltopper Invitational (Can take ACT that day)
  • October 31 – Football at home, Senior Night
  • November 1 – Contest at UT Chattanooga (all day), 5:20 performance – 8:15 awards
  • November 6 – Booster meeting – fruit order forms (and $) are due
  • November 7 – Playoff game – TBA
  • November 13 – Playoff game – TBA
  • November 18-23 – Chicago!
  • December 6 – Fruit pick-up/JC Christmas parade
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Hilltopper Invitational T-Shirts

Topper Band,

T-shirts for the 2nd Annual Hilltoper Invitational Band Competition will be available the day of the competition for $15 each. The shirts are long-sleeved white with burgundy lettering and gold accents.

SHHS Band 2014

2014 T-shirt design

On the back will be a list of the participating bands and major sponsors of the event.

They will be available in sizes S, M, L, and XL for $15 each; cash, debit, and credit will be accepted at the t-shirt booth.

Thank you,
Lisa Norris

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SHHS Topper Band Fruit Sale


The Science Hill Band Fruit Sale Kicked-Off on Thursday, October 2nd, during our Band Booster Parent meeting. Fruit Sale Packets are now available in the Band Room for any student who does not yet have one.

We will have two components to our sale this year:

Traditional Student Sales

All student orders are to be turned in on November 6th either in the band room or at the booster meeting that night. Each student envelope has instructions for tallying orders and for how to submit orders and payments. PAYMENT IS DUE AT TIME OF ORDER.

Online Fruit Sales at

We are pleased to announce the following Student Sales Reward Program for all students who participate in this years fruit sale.

1. Any Student that sells any product (regardless of total amount sold) will get a gold (colored) pen that will be inscribed with a special sentiment from the directors.

2. Any Student whose sales total any of the following, will get their choice of a gift card from, The Mall or Shell gas station (Gift card balances based on total fruit sold and only one Gift Card per Student- see below)

a. Sell $200 or more, get a $20 gift card

b. Sells $300 or more will get a $30 gift card

c. Sell $400 or more, get $40 gift card

d. Sell $500, get $50 gift card

e. Sell $700, get $75 gift card

f. Sell $1000 or more, get $100 gift card

3. Top individual seller gets a $500 gift card to Best Buy.


4. Sections are going to compete with each other for a yearly trophy and bragging rights — Flutes VS. Clarinets VS. French Horn & Saxophones VS. Low Brass VS. Colorguard VS. Percussion. (Each group is close to 20 students.) Each person in the winning group will get a large pin with a picture of the section holding the trophy or a framed photo (the section’s choice.)


The fruit will be delivered to the Borla Warehouse (off of the Okolona Road Exit) on Saturday, December 6th. Student pick-up times will be scheduled according to the size of the order to ensure smooth traffic flow.

Individuals who order online will pick up fruit from the band room parking area on Saturday December 6th from 11 am to 5 pm and on Sunday December 7th from 2 pm to 5 pm.

Pricing for this year’s product is as follows:
(Please fill in the pricing information on your order forms.)

  • Large Grapefruit $32 Small Grapefruit $20 Tiny Grapefruit $15
  • Large Navel $ 33 Small Navel $22 Tiny Navel $15
  • Large Tangelo $32 Small Tangelo $20
  • Large Juice Orange $30 Small Juice Orange $20
  • Mixed Box $25 Tiny Mixed Box $15
  • Pear Trio (Pear-Navel-Apple) $33 Red Trio (Navel-Grapefruit-Apple) $30
  • Large Apple $65 Small Apple $40
  • Gift Box (Grapefruit-Navel) $25 Holiday Pack (Apple-Pear) $40
  • D’Anjou Pears $40

If you have any questions, please feel free to contact Melanie Hart (423) 483-1406 or via e-mail


Melanie Hart
Vice President, SHHS Band Boosters

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Change in Fund Raising Policy‏

Band Families;

Those of you who have been part of the SHHS Band Boosters for the past couple of seasons have been part of many discussions about student accounts. We’ve dealt with issues centered around fund-raising, specifically those that put money directly into student accounts to cover individual band costs. We have struggled to find a clear understanding of what the issues are, sought sound advice on becoming compliant with the IRS and have made policy changes. We now understand the issues fully and need to make further changes to our fund-raising policy.

The attached letter outlines the issues and policy changes we will implement as a result. I invite you to read that attachment now.

As this band season began, the Board was preparing to roll out a change which would have placed our fund-raising into two categories: Booster sponsored drives with proceeds returning to Booster general funds and rebate programs which allow parents to direct their rebates into fund accounts for their student’s band expenses. Kroger was the only program which qualified as a rebate program. However in the past 10 days we have learned that Kroger is replacing their rebate program with one which doesn’t designate any contribution by student. (Please see the post below Kroger Cares is now Kroger Community Rewards). So now the Kroger program is effectively the former, conventional group fund-raising.

So where does that leave us?  As we move forward all funds we earn will be returned to the Boosters’ accounts — concessions, dinners, fruit sales and even Kroger rewards will be treated the same. It’s certainly not as helpful to us as parents of band students with individual obligations to cover costs but in order to be compliant with tax laws, we have no option. The natural tendency as parents might be to throw up our hands in frustration and back off of our efforts to raise money for the band. However in the end it will cost parents more if Booster fund-raising falters. We’ll either be left with more costs to be borne by students or the band simply does with less.

The best response for us is to:

  • Make the most of our most successful group fund raiser. That is of course football concessions. We are fortunate that we have the encouragement and cooperation of the athletic department which wants us to be successful and helps us in every practical way. We need to take full advantage by being able to offer the widest range of products at as many events and concession stands as we can. After all, last year concessions accounted for about 60% of our revenue.
  • Dial our other fund-raising up a notch. I’m happy to report that we have a team working on the fruit sales for this year, already exploring some new ways to sell to a broader customer base. We’ll need more of that kind of thinking for our upcoming pancake breakfast as well.
  • Develop new fund raising sources. The bulk of our fund raising is normally completed by Christmas time. Let’s work on some ideas that raise money during the second half of the year. There are a lot of creative people among our band booster members. If you have ideas, come talk to me about them.

The good news is that our peer band programs have dealt with the same fund-raising issues and are still thriving. We are fortunate to live in a city, which in my opinion, is eager to support quality community programs such as Science Hill Topper Band. That’s not so in many towns. I’m confident that we can adjust to our new fund-raising paradigm and keep the Science Hill Band Boosters going and growing.

If you have questions or suggestions, please bring them to the Band Boosters meeting this coming Thursday, September 4 at 7:00 PM in the new cafeteria.


Chris Shea
President, SHHS Band Boosters

Change in Student Account (Charms) Policy – 2014-09-01

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