Band Notes – December 8th

Here are some important upcoming events for the SHHS Band:

After school rehearsals for the winter concert will start this week.  The Wind Ensemble and Symphonic Band will rehearse next Tuesday and Thursday from 3-4:30 pm.  This is in preparation for our winter concert December 12th.

The Winter Concert is December 12th at 7 pm.  The percussion ensembles and bands will be performing.  Concert dress is as follows:  Percussion – all black, Symphonic Band – black bottoms (pants), white tops (men should have a collar), Wind Ensemble – tux for boys (provided by school) with black bow tie and cumber bun (not supplied by school – can be purchased at any men’s store or online – www.cheaptux.com ), and all black for ladies.  It is preferred that the ladies have a long dress or pants.  Please no short skirts!

Other important dates:

  • December 12 – Winter Concert, 7 pm
  • January 10th – All East Auditions – Bearden HS, Knoxville
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Change in Fund Raising Policy‏

Band Families;

Those of you who have been part of the SHHS Band Boosters for the past couple of seasons have been part of many discussions about student accounts. We’ve dealt with issues centered around fund-raising, specifically those that put money directly into student accounts to cover individual band costs. We have struggled to find a clear understanding of what the issues are, sought sound advice on becoming compliant with the IRS and have made policy changes. We now understand the issues fully and need to make further changes to our fund-raising policy.

The attached letter outlines the issues and policy changes we will implement as a result. I invite you to read that attachment now.

As this band season began, the Board was preparing to roll out a change which would have placed our fund-raising into two categories: Booster sponsored drives with proceeds returning to Booster general funds and rebate programs which allow parents to direct their rebates into fund accounts for their student’s band expenses. Kroger was the only program which qualified as a rebate program. However in the past 10 days we have learned that Kroger is replacing their rebate program with one which doesn’t designate any contribution by student. (Please see the post below Kroger Cares is now Kroger Community Rewards). So now the Kroger program is effectively the former, conventional group fund-raising.

So where does that leave us?  As we move forward all funds we earn will be returned to the Boosters’ accounts — concessions, dinners, fruit sales and even Kroger rewards will be treated the same. It’s certainly not as helpful to us as parents of band students with individual obligations to cover costs but in order to be compliant with tax laws, we have no option. The natural tendency as parents might be to throw up our hands in frustration and back off of our efforts to raise money for the band. However in the end it will cost parents more if Booster fund-raising falters. We’ll either be left with more costs to be borne by students or the band simply does with less.

The best response for us is to:

  • Make the most of our most successful group fund raiser. That is of course football concessions. We are fortunate that we have the encouragement and cooperation of the athletic department which wants us to be successful and helps us in every practical way. We need to take full advantage by being able to offer the widest range of products at as many events and concession stands as we can. After all, last year concessions accounted for about 60% of our revenue.
  • Dial our other fund-raising up a notch. I’m happy to report that we have a team working on the fruit sales for this year, already exploring some new ways to sell to a broader customer base. We’ll need more of that kind of thinking for our upcoming pancake breakfast as well.
  • Develop new fund raising sources. The bulk of our fund raising is normally completed by Christmas time. Let’s work on some ideas that raise money during the second half of the year. There are a lot of creative people among our band booster members. If you have ideas, come talk to me about them.

The good news is that our peer band programs have dealt with the same fund-raising issues and are still thriving. We are fortunate to live in a city, which in my opinion, is eager to support quality community programs such as Science Hill Topper Band. That’s not so in many towns. I’m confident that we can adjust to our new fund-raising paradigm and keep the Science Hill Band Boosters going and growing.

If you have questions or suggestions, please bring them to the Band Boosters meeting this coming Thursday, September 4 at 7:00 PM in the new cafeteria.

Thanks,

Chris Shea
President, SHHS Band Boosters

Change in Student Account (Charms) Policy – 2014-09-01

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