Band Notes – April 20

Here is some important information and upcoming events for the SHHS Band.

Band Contracts for the 2015-16 season are now past due.  Please get them in with the deposit ASAP! – Band Contract 2015-16

The reservation forms for the Band Banquet (May 8) are now available in the parent information/forms tab (BanquetReservationForm 2015). The cost is $17 for adults and $8 for children under 10 – band students are free.  Reservation forms are due in the gray box in the bandroom by Wednesday, April 29th.  All reservations must have the payment included with the form.

The Spring Uniform sale process will end this week (April 21).  Anyone that would like to have their uniform sold will need to bring it to the band room this week and leave it on one of the uniform racks provided.  Each uniform part must have have the appropriate form attached  (2014-15-Uniform-Sale-Form) to it as well as a self-addressed stamped envelope (please see Policy-for-Preparing-for-spring-uniform-sale-1).

Fitting for new or used uniforms will be April 27-28 and April 30-May 1 (no fitting on Wed) from 3-5pm in the SHHS band room.

8th grade students will be measured and fitted at the end of the April 25th Carowinds rehearsal at SH.

All students will have the option to purchase a new or used uniform.  However, a new uniform purchase is recommended due to the age and quality of our uniforms in the sale.  Many are in poor condition and will be discarded this spring.  We desperately need to infuse new uniforms into our band program.  Please consider paying a little extra for a new one this year.

All wind and selected percussionist are required to perform in the Graduation Band on Saturday, May 23rd.  More info to come.

Registration for Hawaii, November 2016, is now live!  The band will be traveling to Hawaii in November of 2016 to participate in the commemorative ceremonies of the 75th anniversary of the bombing of Pearl Harbor.   The initial $250 deposit will be due April 17 to save your spot.  Information for registration is now available under the parent information tab on the band website.

2015 Band Camp dates have been set!  We will be doing camp a little different this year with hopes of having a great camp that will set us up for the fall to be very successful.  Please note that we are starting on a Thursday this year and adding 1/2 day rehearsals on Saturday.  Here are the camp dates:

Colorguard Camp  – June 15-19, 9 am to 4 pm, daily

Freshman Camp (rookies/first year marchers) – June 15-19, 9 am to 4 pm, daily

Full Band Camp – July 16 – 28

  • July 16-17, 9-5
  • July 18, 9-1 (Saturday)
  • July 20-21, 9-5
  • July 22-24, 9-9
  • July 25, 9-1 (Saturday)
  • July 27-28, 9-9
  • July 29 – Uniform fitting (no camp – just drop in for fitting)
  • July 30, 6-9

Band Camp Registration – July 19 , 2-5 pm – SHHS Band Room

August 4 (first day of school) rehearsal, 1-4 pm

Preview Show, August 14 , 7 pm – Stadium

Fall Break Band Camp!  We will be having full band rehearsals the Thursday and Friday of Fall Break.  We will rehearse Thursday night from 6-9 and have a full camp day on Friday (9-?) and stay on campus for the home football game later that evening.  We will then compete at a contest that Saturday.  This decision to compete at the end of fall break came from the recommendation of the kids – they felt that the week off took a significant toll on the remainder of the competitive season.  Please make sure your travel plans end on Thursday and the kids are back in town by 6 pm – mark your calendars now!

Other important dates:

April 20-21 – Guard Auditions, 3-5 pm

April 27-May 1 – Uniform Sale, 3-5 pm

May 8 – Band Banquet, Holiday Inn

May 14 & 15, Spring Concerts, 7 pm

May 23 – Graduation, 10 am

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Change in Fund Raising Policy‏

Band Families;

Those of you who have been part of the SHHS Band Boosters for the past couple of seasons have been part of many discussions about student accounts. We’ve dealt with issues centered around fund-raising, specifically those that put money directly into student accounts to cover individual band costs. We have struggled to find a clear understanding of what the issues are, sought sound advice on becoming compliant with the IRS and have made policy changes. We now understand the issues fully and need to make further changes to our fund-raising policy.

The attached letter outlines the issues and policy changes we will implement as a result. I invite you to read that attachment now.

As this band season began, the Board was preparing to roll out a change which would have placed our fund-raising into two categories: Booster sponsored drives with proceeds returning to Booster general funds and rebate programs which allow parents to direct their rebates into fund accounts for their student’s band expenses. Kroger was the only program which qualified as a rebate program. However in the past 10 days we have learned that Kroger is replacing their rebate program with one which doesn’t designate any contribution by student. (Please see the post below Kroger Cares is now Kroger Community Rewards). So now the Kroger program is effectively the former, conventional group fund-raising.

So where does that leave us?  As we move forward all funds we earn will be returned to the Boosters’ accounts — concessions, dinners, fruit sales and even Kroger rewards will be treated the same. It’s certainly not as helpful to us as parents of band students with individual obligations to cover costs but in order to be compliant with tax laws, we have no option. The natural tendency as parents might be to throw up our hands in frustration and back off of our efforts to raise money for the band. However in the end it will cost parents more if Booster fund-raising falters. We’ll either be left with more costs to be borne by students or the band simply does with less.

The best response for us is to:

  • Make the most of our most successful group fund raiser. That is of course football concessions. We are fortunate that we have the encouragement and cooperation of the athletic department which wants us to be successful and helps us in every practical way. We need to take full advantage by being able to offer the widest range of products at as many events and concession stands as we can. After all, last year concessions accounted for about 60% of our revenue.
  • Dial our other fund-raising up a notch. I’m happy to report that we have a team working on the fruit sales for this year, already exploring some new ways to sell to a broader customer base. We’ll need more of that kind of thinking for our upcoming pancake breakfast as well.
  • Develop new fund raising sources. The bulk of our fund raising is normally completed by Christmas time. Let’s work on some ideas that raise money during the second half of the year. There are a lot of creative people among our band booster members. If you have ideas, come talk to me about them.

The good news is that our peer band programs have dealt with the same fund-raising issues and are still thriving. We are fortunate to live in a city, which in my opinion, is eager to support quality community programs such as Science Hill Topper Band. That’s not so in many towns. I’m confident that we can adjust to our new fund-raising paradigm and keep the Science Hill Band Boosters going and growing.

If you have questions or suggestions, please bring them to the Band Boosters meeting this coming Thursday, September 4 at 7:00 PM in the new cafeteria.


Chris Shea
President, SHHS Band Boosters

Change in Student Account (Charms) Policy – 2014-09-01

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