Contest on Saturday

Dear Band Parents,

Our first contest is upon us! As we prepare to embark on our first contest of the season, here are a few things that you can do that will help your student be successful:

  • Make sure the uniform is in good shape! If there are any marks or dirt, please make sure to get them out.
  • Make sure the shoes are in good shape! If they haven’t been cleaned lately, it would be a good idea to run a cloth over them and get rid of any dirt that might have accumulated on them over the last few weeks (especially if your child wears them to rehearsals).
  • If the gloves are in rough shape, please wash them before Friday.
  • Do your best to make sure that your student eats a good breakfast and lunch before they come to rehearsal on Saturday. We will supply dinner for them once we arrive at Tennessee High, but they will need fuel to sustain through rehearsal that afternoon.

Finally, one of the most important things you can do this Saturday is this: be at the contest! Our students perform much better when there is crowd response during the show. Often times, parents of other bands will “sit on their hands” and only clap for their band, to the detriment of other groups. I would encourage you to applaud other groups that you feel are deserving, and when the Topper Band takes the field to applaud as loud and be as supportive as you can.

For those of you that are able, we hope to see you at Tennessee High on Saturday! Go Toppers!

Mr. McGuire

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Band Notes – September 29

Here are some important upcoming events for the SHHS Band:

Wind and percussion players will  need to bring their uniforms to school this Tuesday so we can practice with the jackets and colored baldrics (the sash across the chest).  We are using different colored baldrics for each movement and need to coordinate the change so we look good doing so.  They will remain here through the game Friday night.

This is the last week of the grading period and many students still have music that they need to pass-off.  They will pass off in class on MWF or they can use flex time to do so.  Practicing is encouraged this week if they still owe us something.

Our October Band Booster meeting will be this Thursday in the new Cafeteria.  We will be kicking-off the Fall Fruit/Cheese Fundraiser and discussing how the sale will work this year (changed from years past)

Football at home this Friday.  We will rehearse after school with dinner at 5:15.  The band Alumni Night will be Friday as well.  More information can be found on the band alumni facebook page.

Our first contest will be at Tenn High on October 4.  Our performance time has been set at 7:00 pm with the awards beginning at 8:10.  Below is the itinerary:

11:45 AM – arrive at SHHS, have eaten lunch; dressed in band pants, t-shirt, and shoes; guard – TBA

12:00 – 1:45 – rehearsal

2:00 PM – load truck

3:00 PM – load buses

3:15 PM – depart for Tenn High

4:00 PM – arrive, bathroom break

4:30 PM – dinner (provided by Boosters)

5:15 PM – suit-up

5:45 PM – leave for warm-up area

6:05 PM – warm-up

7:00 PM – performance

8:10 PM – awards ceremony

9:30 PM – depart for JC

10:15 PM – arrive at SHHS, unload

Our performance time for our October 18th contest at WCU is 1:15 pm.  We will leave at 7 am and be back sometime after midnight if we make finals.  There is a $10 entry fee for the prelims and then the stadium will be cleared for finals with an additional entry fee required (more info to come).  The top 10 bands make finals that will begin at 7 pm.

The Hilltopper Invitational will be on October 25th and we will have around 20 band competing.  The competition will begin around 1 pm and conclude with the awards around 9 pm.  More info to come as we get closer to the date and we finalize the bands.

Senior night will be October 31st against DB.  Seniors will be recognized at halftime after the show performance.  Parents will be recognized with their senior band member at this time.  More info will come as the date gets closer.

Other important dates:

  • October 2 – Booster Meeting – Fruit/Cheese fundraiser kick-off
  • October 3 – Football at home vs Tenn High (Band Alumni Night)
  • October 4 – First competition, Tenn High School (Bristol, TN), 7 pm performance
  • October 6-10 – Fall Break
  • October 10 – Football at Sullivan Central – 2 Bus Pep Band (sign-ups this week)
  • October 17 – Football at home vs Volunteer
  • October 18 – Competition at Western Carolina (7 am departure, 1:15 performance, finals performance (we hope) returning very late)
  • October 24 – Football at Daniel Boone
  • October 25 – SHHS Hilltopper Invitational (Can take ACT that day)
  • October 31 – Football at home, Senior Night
  • November 1 – Contest at UT Chattanooga (will leave very early and be back very late)


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Volunteer Opportunities

Dear Topper Band Parents,

I cannot thank you enough for volunteering last week (serving dinner @ 5:00, chaperoning in the stands, concessions, field crew, and all the other parts that make this possible). You are awesome!!  I hope everyone had the chance to meet some parents, laugh, and enjoy being a part of the SHHS Topper Band organization.

The students, our kids, could not do this without your support.

We still have volunteer “openings” in concessions for the remainder of the games.  Please let me know if you are interested in volunteering.  It is a great way to meet people AND help the band.

Go Toppers!

Kathi Cary


Concession Stand Drink Stockers Needed

We need a few volunteers to load the coolers in the concessions area this coming week and for several other weeks over the remainder of the football season.  Coke orders are placed on Monday and are delivered on Wednesday, some time during the work day to each of the concessions stands.  The coolers can be stocked any time afterward through Thursday evening to be cold for Friday night.

There are 4 buildings (3 are concessions stands) to stock and depending on the order size, stocking time for each is 30 minutes to an hour.  We currently have just one volunteer, Hobie Powell, who covers it all.  Volunteers could work at the same time or volunteer to take a building or two to cover on their own schedule.  I can work out the access if you can find the time.

Please let me know if you would be willing to help.


Chris Shea
President, SHHS Band Boosters

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Change in Fund Raising Policy‏

Band Families;

Those of you who have been part of the SHHS Band Boosters for the past couple of seasons have been part of many discussions about student accounts. We’ve dealt with issues centered around fund-raising, specifically those that put money directly into student accounts to cover individual band costs. We have struggled to find a clear understanding of what the issues are, sought sound advice on becoming compliant with the IRS and have made policy changes. We now understand the issues fully and need to make further changes to our fund-raising policy.

The attached letter outlines the issues and policy changes we will implement as a result. I invite you to read that attachment now.

As this band season began, the Board was preparing to roll out a change which would have placed our fund-raising into two categories: Booster sponsored drives with proceeds returning to Booster general funds and rebate programs which allow parents to direct their rebates into fund accounts for their student’s band expenses. Kroger was the only program which qualified as a rebate program. However in the past 10 days we have learned that Kroger is replacing their rebate program with one which doesn’t designate any contribution by student. (Please see the post below Kroger Cares is now Kroger Community Rewards). So now the Kroger program is effectively the former, conventional group fund-raising.

So where does that leave us?  As we move forward all funds we earn will be returned to the Boosters’ accounts — concessions, dinners, fruit sales and even Kroger rewards will be treated the same. It’s certainly not as helpful to us as parents of band students with individual obligations to cover costs but in order to be compliant with tax laws, we have no option. The natural tendency as parents might be to throw up our hands in frustration and back off of our efforts to raise money for the band. However in the end it will cost parents more if Booster fund-raising falters. We’ll either be left with more costs to be borne by students or the band simply does with less.

The best response for us is to:

  • Make the most of our most successful group fund raiser. That is of course football concessions. We are fortunate that we have the encouragement and cooperation of the athletic department which wants us to be successful and helps us in every practical way. We need to take full advantage by being able to offer the widest range of products at as many events and concession stands as we can. After all, last year concessions accounted for about 60% of our revenue.
  • Dial our other fund-raising up a notch. I’m happy to report that we have a team working on the fruit sales for this year, already exploring some new ways to sell to a broader customer base. We’ll need more of that kind of thinking for our upcoming pancake breakfast as well.
  • Develop new fund raising sources. The bulk of our fund raising is normally completed by Christmas time. Let’s work on some ideas that raise money during the second half of the year. There are a lot of creative people among our band booster members. If you have ideas, come talk to me about them.

The good news is that our peer band programs have dealt with the same fund-raising issues and are still thriving. We are fortunate to live in a city, which in my opinion, is eager to support quality community programs such as Science Hill Topper Band. That’s not so in many towns. I’m confident that we can adjust to our new fund-raising paradigm and keep the Science Hill Band Boosters going and growing.

If you have questions or suggestions, please bring them to the Band Boosters meeting this coming Thursday, September 4 at 7:00 PM in the new cafeteria.


Chris Shea
President, SHHS Band Boosters

Change in Student Account (Charms) Policy – 2014-09-01

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